New Vision Concepts
EZReader - Email Help

    

Table of Contents

Return to the EZReader Users Manual top page.

 OverView

Coupled with ease-of-use and a full list of standard features, the EZReader email client opens new doors to communication with friends and family for users with visual impairments.

The Email client allows users to send and receive emails. Text message can also be sent (but not received). Users do not have to change their email address to use the EZReader Email client.

Incoming email is converted to text and displayed using the same user-selected settings with which text is viewed throughout EZReader. Email attachments are listed and may be viewed using EZReader's internal viewer or using the default clients installed on the user's PC.

Three email folders are supported - InBox, OutBox and Archives. Messages are received in the InBox and may be transferred to the Archives once they are read. Sent Emails and Text Messages are stored in the OutBox.

 Email Main Screen

The Email main screen has 2 rows of navigation/action icons. The right-most icon, the "Menu" icon, is used to move through the available rows of icons.

The menu icon consist of multiple dots, where the number of dots tells you how many row of navigation/action icons are supported by the current screen. The dot with the white center indicates which row is currently displayed.

EZReader Email supports an InBox, OutBox and Archive. Users cannot create folders of their own.

By default, the 3 folders are sorted by date. Also by default the listing of emails in the 3 folders display the name of the sender or recipient. Click on a column header to sort by that column.

By right clicking on the textbox containing the title InBox or OutBox or Archives, the email list can be toggled to show Recipient, Subject, or both.

EZReader also can display contacts, in which case the main screen lists contacts, not emails. As with emails, double click on a contact to view and edit the contact information.

 Main Screen Toolbar Icons

Row 1 Icons

Icon actions are as follows:

Row 2 Icons

 View Email Screen

When viewing an email, the header information is normally shown separately, in the upper textbox.

Right click on either text box to cycle through the 3 options for displaying an email:

When the Play button is pressed, speaking begins at the cursor in the selected textbox.

Click on the first column of a line to toggle display of an X, which is considered as "checking" the line.

 New Email Screen

When a new email is created, the upper textbox displays header information, with the To: field and date supplied by EZReader.

Typically, the user then enters a subject and the body of the email. Any change to the date will be ignored (the current date will always be used in a new email. The fields must be entered in order as shown.

The lower textbox displays the email body, which the user types in.

If no subject is entered, EZReader will use "No Subject" as the subject. If no body is entered, EZReader will use "No Body" as the body.

Use the presets list to send pre-defined body messages. Multiple presets can be sent in the same email. When a preset(s) is chosen, it will replace whatever is currently in the email body. The user can then edit the body with additional information.

Files from the Editor, Gallery, JukeBox and Grid folders can be attached to emails.

Appointments from the Calendar can be attached to emails. The appointments are sent as ICS files, which is a standard format for exchanging calendar information between applications.

Click on the first column of a line to toggle display of an X, which is considered as "checking" the line.

 Contacts Screen

EZReader maintains a list of contact, displayed on the main Email screen, to which emails may be sent. When a contact is opened for viewing, the upper textbox displays the primary contact information - name, email address and text message address, in that order.

The lower textbox can contain any additional information the user wants to enter. No special formatting is required.

The third line of information - the phone number and service provider - is only required for sending txt messages. If the service provide is not know, enter the phone number by itself on the third line and press the "Lookup" icon to do an online search for the appropriate service provider.

Click on the first column of a line to toggle display of an X, which is considered as "checking" the line.

 Presets Screen

EZReader email allows the user to create pre-defined text messages to use in a new email. These are called Presets. One or more Presets may be selected and inserted into a new email. When used, Presets replace any new email content that may have been typed in by the user.

Presets can be edited using the File Editor by editing the file "quotes" in the System folder.

Click on the first column of a line to toggle display of an X, which is considered as "checking" the line.

Similar to a Presets, users can automatically place a signature at the end of all emails. The signature is found in the system file "signature.txt", which can be edited using the File Editor. The Setting "Email - Use Signature" must be set for the signature to be automatically applied.

 File Attachment Screen

EZReader can attach files to outgoing emails. Attachments can be selected from any of the Editor, Gallery, JukeBox and Grid folders.

Click on the first column of a line to toggle display of an X, which is considered as "checking" the line.

 Calendar Attachment Screen

EZReader can attach appointments from the Calendar to outgoing emails. The appointments are sent as ICS files, which is a standard format for exchanging calendar information between applications.

Click on the first column of a line to toggle display of an X, which is considered as "checking" the line.

 Email Settings

EZReader can access more than one email account, but all accounts share the same InBox, OutBox and Archive folders.

A system file called emailsettings.txt contains the email account information. The file is located in the editor\system folder and can be edited with the EZReader File Editor.

This example shows the default content of the emailsettings.txt file, set up to access two default email accounts for testing purposes. During installation, the EZReader technician will help the user modify the content to match their own personal email accounts, such as GMail or Yahoo.

Each account consists of these values:

  1. User Name
  2. Email Address
  3. Email Password
  4. SMTP server (outgoing email)
  5. SMTP server port
  6. PoP3 server (incoming email)
  7. PoP3 server port
  8. STL/TTS secure connection setting

Server and port information vary from email provider to email provider and must be obtained from your email provider.

The EZReader email client supports only POP3 email servers for incoming email. Here are some common POP3 server settings:

Getting POP3 access to some servers, such Gmail and Yahoo, may require the user to go online and make settings changes to their email account. The EZReader technician will assist the user with that action.

 Keyboard Shortcuts

EZReader has over 100 keyboards shortcuts, as discussed
here.

Icons specific to Email include the following:

Thank you for considering EZReader!